The Complete Video Production Process: What to Expect When You Work with Us

For a marketing leader at a global enterprise, video production is a term that can trigger equal parts excitement and anxiety.

You know the power of video. You know it’s the single most effective way to distil a complex B2B service, a new tech platform, or a C-suite vision into a story that"moves people and makes a difference".   

But the process of getting there often feels like a black box. You are managing complex technical briefs, global stakeholders, and tight deadlines. You can’t afford to partner with a creative shop that does not understand your business or a technical vendor that delivers uninspired content.

This is why, at All in Motion, we are transparently and relentlessly process-driven.   

As Your Global Creative Partner, our process is our promise. It’s the proven methodology we have used to deliver over 1,500+ videos, partnering with some of the world most respected brands from the Google Cloud Technical Series to TechnoVision Change Making for Capgemini. It’show we ensure on-time delivery, on-budget execution, and a final product that drives results.   

The entire video production process is universally divided intothree main phases: Pre-Production, Production, and Post-Production.

To give you aclear, 360-degree view of what to expect when you work with us, we break those phases down into six detailed steps. This is your guide to the journey we will take together.

Phase 1: Pre-Production (The Planning & Strategy Stage)

This is,without question, the most important phase of the entire video production process. Success here is not just about planning, it's about deep strategic alignment. What happens in this stage dictates the success of everything that follows.

Step 1: The Discovery Call & Creative Brief

What We Do: We begin with a deep-dive discovery session. This is not just a call to discuss timelines and budget,it's a strategic analysis. Our first goal is to understand your"why."

▪️ What is the core business objective of this video?

▪️ Who is the primary audience, and what do we want them to think, feel, or do after watching?

▪️ What are the Key Performance Indicators (KPIs) that will define success?

▪️ What is the single, most important message we need to communicate?

This is where our USP of Understands Tech Brief becomes our most valuable asset. We are not just creatives, we are partners who can grasp the nuances of your complex B2B service, cloud technology, or financial model. We listen, we learn, and we ask the right questions.   

From this session, we develop the single most important document is the creative brief. This document is our source of truth, outlining the project's objectives, audience, key message, visual style, and distribution plan.

What We Need (Your Role): Your expertise and your stakeholders. We need you to be our internal champion. Bring your brand guidelines, audience personas, and, most importantly, your business goals to the discovery call. We then need your and your team's meticul ousreview and formal sign-off on the Creative Brief. This alignment is the green light for the entire project.

Step 2: Scripting & Storyboarding

With the strategy locked in, we move tothe story.

What We Do:

▪️ Scripting: Our team gets to work. Whether it’s a high-level corporate narrative, a technical explainer, or a customer testimonial, the script is where we translate your brief into a compelling story. We craft high-quality content that aligns with your brand's voice,rooted in a "deep understanding of human emotions” to ensure thefinal piece resonates. This is a collaborative process, we will work with you through drafts to get the language and tone perfect.   

▪️ Storyboarding: Once the script is locked, we create the visual blueprint. For a live-action shoot, this involves mapping outkey shots, camera angles, and locations. For our 2D/3D animation and motion graphics projects, this stage is even more critical. We design the visual style, characters, and environments. This often includes an animatic,a rough animated version of the storyboard, so you can approve the timing and flow before costly animation begins.   

What We Need (Your Role): You are the brand guardian and subject matter expert. Your role is to provide timely,consolidated feedback.

▪️ On the Script: Is the technical information 100% accurate? Does this sound like our brand?

▪️ On the Storyboard: Does this visual style alignwith our brand guidelines? Does this flow make sense?

Your approval at this stage is final. Any major creative changes requested after this step (e.g., in the editing phase) can significantly impact the budget and timeline.

Step 3: Pre-Production & Logistics

This is where our team takes care of all the heavy lifting. You have a vision, we build the real-world plan to execute it.   

What We Do: Our producers create a masterplan that covers every contingency. This includes:

▪️ Casting: Finding the perfect actors,voice-over artists, or real-life customers.

▪️ Location Scouting: Securing the ideal office,studio, or on-location setting.

▪️ Scheduling: Creating a detailed day-by-day shoot schedule, coordinated with all talent and locations.

▪️ Crew & Equipment: Assembling the award-winning team - Director, Directorof Photography, gaffers, sound engineers and securing all cutting-edge cameras, lighting, and audio gear.   

This is also where our global presence becomes your tactical advantage. Need to film executive interviews in Warsaw, capture B-roll in Kitchener, and manage the core production in India? Our teams are already on the ground. This integrated structure eliminates the logistical nightmare of hiring unknown local vendors, ensuring a consistent level of quality and professionalism, no matter where in the world we are filming.   

What We Need (Your Role): Approvals and access. We will present you with options for talent, locations, and music for your final approval. Your most crucial role here is being our internalliaison. We will need your help booking the conference room for the shoot,securing time on your CEO’s calendar, and getting our team the right security badges and access.

Phase 2: Production (The Filming & Creation Stage)

All the planning, scripting, and logistics now come together. This is the stage where the vision is captured and the raw assets are created.

Step 4: The Shoot Day

What We Do: Our team arrives on set and executes the plan with precision. The Director guides the performances, the Director of Photography crafts the visual, and the Producer ensures we stay on schedule.

We handle everything. From lighting the scene and capturing crystal-clear audio to directing the talent,our job is to create a professional, efficient, and comfortable environment especially if we are interviewing your executives or customers, who may not be used to being on camera. For animation projects, this shoot day is the digital equivalent, where our artists begin the meticulous process of building and animating the approved 3D models and motion graphics.

What We Need (Your Role): Be available, but trust the process. On a live-action shoot, you (or your designated brand manager) will typically be at Video Village, a station with a monitor showing exactly what the camera sees. Your role is not to direct the creative, but to be the final checkpoint for brand and factual accuracy. Is the executive’s title correct? Is the product being held the right way? You are ourreal-time partner for accuracy, while we focus on capturing the perfect performance.

Phase 3: Post-Production (The Editing & Finishing Stage)

This is where the magic happens. We take all the raw ingredients live-action footage, 3D renders, voice-overs, and graphics and transform them into the final, polished story.

Step 5: Post-Production & Revisions

What We Do: This is a multi-layered process that goes far beyond just editing.

▪️ Assembly & Rough Cut: Our editors log all the footage and assemble the first draft based on the approved script.

▪️ Visual Effects & Motion Graphics: Our Motion team integrates the 2D/3D animations,title cards, and lower-thirds that embrace the latest technology and digital innovations.   

▪️ Sound Design & Mixing: We clean up all dialogue, add music (from the approved options), and mix in sound effects to create an immersive audio experience.

▪️ Colour Correction & Grading: Our colourists meticulously adjust the footage to ensure a consistent, cinematic,and perfectly on-brand look.

We then deliver a Version 1 cut for your review, typically via a secure, private video review platform.

What We Need (Your Role): Clear,consolidated feedback. This is the key to On time Delivery. The most effective (and budget-friendly) way to handle revisions is to collect feedback from all your internal stakeholders (your boss, the legal team, the product team) and consolidate it into a single, time-stamped document.   

Feedback like"I don't like the middle" is not actionable. Feedback like “At 1:32, change the on-screen text to New Feature X” is perfect. Our process includes a set number of revision rounds, and this consolidated approach ensures we use them effectively.

Step 6: Final Delivery & Promotion

What We Do: Once you give your final,enthusiastic approval, we do not just email you a file. As a full-service video production company, our job is not done until your asset is ready to perform.We export and deliver the final video in every single format your distribution plan requires.   

This includesthe 16:9 master file for your website and YouTube, a 1:1 square version for your LinkedIn feed, and a 9:16 vertical cut for Instagram Stories. OurSocial and Content teams ensure every asset is optimized for its specific platform.   

What We Need (Your Role): Launch and measure! Your role is to deploy the video and put it to work. Share it with your sales team, launch your ad campaign, and start tracking those KPIs we defined back in Step 1. We are your partners, and your success is the ultimate metric for our own.   

A Process Built for Global Partnership

The video production process does not have to be a gamble. When you work with a partner who is transparent, process-driven, and globally capable, it becomes what it should be: a clear, collaborative, and creative journey from a complex idea to a powerful result.

Ready to see how our process can bring your next project to life?

Schedule a free 15-minute discovery call with our team today to discuss your project.